Meeting September Agenda





Dear Parish Councillor,

You are summoned to attend the next meeting of Oughterside and Allerby Parish Council, as detailed above.

1.    Apologies

2.    Declaration of interest.

3.    To approve and accept the minutes of the last Oughterside & Allerby parish council meeting held on Tuesday 13th July 2021, as a true record.

4.    Public participation/open session, 15 minutes allowed including clerks update.

5.    Police Matters

6.    Matters concerning District and County Councillors.

7.    Applications for Development.

8.    HSBC changes to parish bank account charges.

9.    RoSPA play area reports

10. Tivoli quote for Pond Green true pruning and felling.

11. Pond Green play area refurbishment update

12. Parish wild flowering update.

13. Community volunteers, as per INSIDE article request.

14. Progress report, clerk

15. Oughterside councillors’ reports

16. Correspondence

17. Payments for approval

18. Date and time of the next meeting Tuesday 12th October 2021 7.00pm at Prospect Village Hall.


Mike Milner

Mike Milner, Clerk and RFO to Oughterside & Allerby Parish Council 8th Sept’ 2021



The minutes of Oughterside and Allerby Parish Council Meeting

held in Prospect Village Hall on Tuesday 14th September 2021.


Meeting Opened: The chairman declared the meeting open at 7.00pm.

Present: Cllrs Mrs L Preston-Miller (chair), J Cowan, R Salmon, Mrs D Volkaerts.

Allerdale Borough and Cumbria County Councillors: None present see below.

Clerk: Mike Milner

Members of the public: 3 plus Cllr J Lister (CCC) representing Cllr T Markley

823.00 Apologises for absence: Mrs P Lukeman, A Morris.

824.00 Declaration of interests: None.

825.00 To read and approve the minutes of the last meeting held on Tuesday 13th July 2021.

825.01. Resolved to approve the minutes as a true and accurate record.

826.00 Public Participation Session. 15 minutes allowed.

826.01 clerk reported that as per minute 810.02, he had transferred £450 to Prospect Village Hall. Cllr J C to cover minute 810.03.

826.02 No further comment or feedback concerning minute 810.05 the signage for location of Prospect Village Hall.

826.03 The issue of the state of the tree in the corner of the Oughterside playing field was a matter of public concern. A limb was dying due to vandals stripping the bark from it. The limb needs removing and perhaps the tree should be cleared back of all branches to above the metal boundary fence, which young branches were growing through. Clerk to photograph and contact Tivoli.

826A.00 Police Matters.

826A.01 clerk had circulated the police e-newsletter, no other report.

827.00 Matters concerning District and County Councillors. 

827.01 Cllr J L (CCC) advised he had been asked to attend by Cllr T M. He updated the council on latest unitary position, a news flash that day had indicated that CCC’s submission to retain a single council appears to have been rejected, but not yet confirmed. He also advised about the latest HIMS system which clerk confirmed he was using. Bin collections were currently running OK.

827.02 He concluded with a few comments about the new drain and pipework from Salterwath Beck under Pitt Lonning which eventually drains on to his land.

828.00 Applications for development.

828.01 there was one outline application OUT/2021/0022 which was an amendment to show a joint entrance for the 2 proposed properties approved on 2/2018/0481 on land opposite Skiddaw View. No objections.

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829.00 HSBC changes to parish bank account charges.

829.01 clerk advised the meeting that historically HSBC had treated all parish council bank accounts as a charitable account and with NO fees. However, in keeping with all banks in the financial services industry, due to low interest rates, HSBC had decided to review it stance on charges and they had reviewed all parish council accounts, all their charitable accounts. Oughterside and Allerby were to continue with charitable status, but would incur a monthly account fee of £5. Those accounts not adjudged to be appropriate for charitable status were to have an £8 monthly charge. As O&A conduct all transactions by online banking there would be no additional charges for payment to suppliers, incoming funding was all by bank transfer so no charge there. Only potential charge will be for banking the annual ENW Wayleave cheque received by post.

830.00 RoSPA play area reports.

830.01 As requested by cllrs the clerk had employed the services of RoSPA to inspect the 3 play areas in the parish, Allerby Green, Pond Green and the Oughterside playing field opposite the Oughterside school.

830.02 Clerk had circulated the very detailed report to all Cllr’s prior to the meeting. They discussed the 3 areas starting with the Allerby Green area. Basically, a clean bill of health, however the report suggested a sign advising no climbing on the high voltage electricity post and also on the goal post. It also recommended a coat of preservative on a picnic table, clerk requested to contact the Allerby Green play area equipment group about that. At Pond Green there were numerous issues and clerk to obtain replacement part costs, overhanging trees covered by agenda item 10. Would some of the equipment be best being replaced. There is a picnic table which Cllr R S confirmed he would repaint and reclaim cost of wood treatment material. Await repairs costings before further action. At Oughterside play area, clerk to contact the original equipment supplier for a cost to make appropriate repairs. Cllr R S to see if he could hacksaw the hoops and clips from the goal posts.

830.03 clerk to establish if ordinary bark chippings could be used at Pond Green, or whether a specific grade must be used.

830.04 As the Cllrs discussed the various aspects the report raised, it was pointed out that as there had been no community volunteers and many of the issues raised were not demanding of specialist equipment to resolve, could the clerk enquire into the possible use of using teams working under supervision who were fulfilling community service orders.

831.00 Pond Green play area refurbishment update.

831.01 Cllr R S advised that he was arranging for 3 play area supplier groups to quote for the proposed equipment update. The play area fund raising group are now restarting the funding project and Cllr R S hoped to have a more detailed report for the next parish council meeting and that come spring an installation could be closer to becoming reality.

832.00 Parish wild flowering update.

832.01 Cllr J C provided a detailed update on his project to date. He had received a copy of the funding application form. During discussions with Tivoli manager, he discovered that a willow tree in Pond Green would be inappropriate due to potential size it grows and that a wild meadow strip on the far side of the Oughterside playing field would also, due to very boggy conditions in that area, be inappropriate.

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832.02 At Allerby Green, due to increased use of the play area by new children to the village, any proposals should be restricted to the village entrance by the pump and seat. Cllr JC had contacted the teacher at O&A school who had indicated enthusiasm for the project involving the local children, but no contact yet from the teacher. The funding indicated that it had to be applied for and spent by March 2022.

832.03 during further discussions, Cllr J C was advised that it would probably be appropriate that Gro-West in Allerby which was a charity group providing horticultural experience to youngsters could quote for the wilding project. It would be appropriate to involve a local charity within the community. According to Cllr J C not so much a wild meadow project at Allerby, but flower beds to attract bees and insects.

833.00 Community volunteers, as per INSIDE article request.

833.01 No councillor or the clerk had received any positive offer from a resident(s) to become a community volunteer.

834.00 Progress reports, clerk

834.01 Further to minute 818.04 clerk had again, since July, had to repair the Oughterside noticeboard opposite the school. Vandalism.

834.02 Clerk had been enquiring of Highways about the slow and narrow road sign approaching Ellen Bridge already reported, and also the broken kerb by the school lay-by. No success so he was to resubmit using the new HIMS system.

834.03 Clerk update on his recent attendance at Allerdale/Calc meeting, HIMS, Unitary Council and underground nuclear waste storage facility.

834.04 Clerk confirmed as per 818.01 Salterwath Beck trees and rubble now all dealt with in a satisfactory fashion.

835.00 Councillors Reports.

835.01 Cllr J C confirmed he had attended the emergency Prospect village hall meeting about interior decoration of the hall. All issues resolved and work to commence within a couple of weeks.

836.00 Correspondence.

836.01 2 Invoices received from Tivoli covering August and September grounds maintenance, both for £450.40p

836.02 Invoice from RoSPA covering the 3 playground inspections, as per the agreed total contract price £246.60p inc VAT.

836.03 Various emails about local reorganisation.

836.04 Email from Cllr A M confirming Prospect Village Hall had received a final restart grant after Covid closure legislation from Allerdale totalling £8k.

836.05 Email from teacher at Oughterside school in response to article in INSIDE magazine about rewilding project and involving the school children. Forwarded to Cllr J C.

836.06 Other relevant emails forwarded to councillors.

837.00 Payments for approval.

IntPay 162 M Milner, Total £250.30, Salary£196.00. Exp £54.30.

IntPay 163 HMRC PAYE, £48.80

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IntPay 164 Tivoli, £450.40, August ground maintenance.

IntPay 165 Tivoli, £450.40, September ground maintenance.

IntPay 166 RoSPA, £246.60, 3 annual playground inspections

IntPay 167 Printpoint, £96.00, 400 copies of INSIDE magazine

All Payments approved

Meeting closed 8.20 pm.

838.00 Date and time of next meeting Tuesday 14th September 2021 at 7.00pm at Prospect village hall.

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