Meeting October 2020



The next Oughterside and Allerby Parish Council meeting

will be held via video conference on Tuesday 13th October 2020

commencing at 7.30pm


Dear Parish Councillor,

You are summoned to attend the next meeting of Oughterside and Allerby Parish Council, as detailed above.

  1. Apologies
  2. Declaration of interest.
  3. To approve and accept the minutes of the last Oughterside & Allerby parish council meeting held on Tuesday 8th September 2020, as a true record.
  4. Public participation/open session, 15 minutes allowed including clerks update.
  5. Police Matters
  6. Matters concerning District and County Councillors.
  7. Applications for Development.
  8. Receive and approve audited parish council accounts for period 1st April 2020 to 30th September 2020, all documents circulated prior to meeting.
  9. Tree pruning in play area opposite Oughterside school. Consider costings and approve action.
  10. Allerdale Footway lighting, current position up date.
  11. Well Road/Pit Lonning flooding update and Beech Hill.
  12. Content for early December INSIDE magazine
  13. Progress report, clerk.
  14. Oughterside & Allerby councillor reports
  15. Correspondence.
  16. Payments for approval.

Date and time of the next meeting Tuesday 10th November 2020 7.30pm.


Mike Milner

Mike Milner, Clerk and RFO to Oughterside & Allerby Parish Council 7th Oct’ 2020


PUBLIC PARTICIPATION. Current government legislation permits parish council meetings to be held by video conferencing until appropriate public gatherings are once again allowed. If a member of the public wishes to view and participate at this meeting, then please CONTACT THE CLERK BY EMAIL AT LEAST 4 HOURS PRIOR TO THE MEETING TIME FOR DETAILS OF PROCEDURE AND MEETING LINK AND PASSWORD. Thank you for your understanding under current circumstances.


The minutes of Oughterside and Allerby Parish Council Meeting

held by video conference call, Zoom platform, on Tuesday 13th October 2020

commencing at 7.30pm.


Video link Meeting opened: – The chairman declared the meeting open at 7.32pm

Present: Cllrs.  Mrs L Preston-Miller(chair), A Morris, J Cowan, Mrs D Volkaerts,               Mrs P Lukeman.

Allerdale Borough and Cumbria County Councillors: None present, but Cllr Jim Lister CCC in attendance

Clerk: Mike Milner

Members of the public: Three

672.00 Apologises for absence:  Cllr Tony Markley (ABC)

673.00 Declaration of interests: None.

674.00 To read and approve the minutes of the last meeting held on Tuesday 8th September 2020.

674.01. Resolved to approve the minutes as a true and accurate record. Clerk to sign as virtual meeting.

675.00 Public Participation Session. 15 minutes allowed.

675.01 clerk had no report but did ask if the Oughterside nameplate had been repainted, but a task still to done by the volunteer.

675.02 One of the members of the public present was the owner of a property that had been run into by car a week earlier at about 9pm. Serious damage to the property’s boundary wall and the garage door, with the garage wall needing structural repair. The owner had compiled a very comprehensive report with use of photographic evidence and Google Maps, with suggestions for the immediate road junction by the damaged property and also other changes to the local road speed limits to create a safer road user environment.

675.03 Cllr J L (CCC) an Oughterside resident pointed out that the vehicle driver was the problem not road signage or speed limits. The old colliery had actually put in the dog leg junction to stop folk speeding up past Beech Hill then straight up through the narrows at Pond Green and up into Prospect.

675.04 Cllrs agreed that clerk submit the report presented to the council to Highways department and request their comments and what actions they propose.

Cllr A M was attending the meeting from his car and chair agreed to bring agenda item 9 to the next item.

676.00 Tree pruning in play area opposite Oughterside school. Consider costings and approve action.

676.01 Cllr A M had met with the Tivoli depot manager and discussed the problem with the over shadowed memorial tree.

Page 164 (1 of 4) Clerk signed pp chairman…………………………………………… 10th Nov’ 2020

676.02 Cllr A M had established that when the memorial tree was planted there were also some of the deceased ashes buried at the same time, so relocating the tree in another location was not an option.

676.03 Clerk advised that he had a quotation from the council’s normal contractor, Tivoli, quoting £120 + VAT each to crown lift and fastigiate the 4 trees by the memorial tree and also a similar figure to carry out similar work on the tree on the corner of the field by the road T junction. For a similar cost that particular tree could be felled and the stump poisoned. Clerk explained in these Corvid 19 times he was recommending that the council waived its normal practise of obtaining 3 comparison quotes, the contractor had been used before in similar projects with no complaints.

676.04 Cllr A M proposed that all 5 trees were dealt with as per the quote, seconded by Cllr J C and unanimously resolved by other councillors. Clerk to organise.

Cllr A M departed the meeting 7.49pm and continued his journey home.

Chair resumed the agenda at item 5.

677.00 Police Matters.

677.01 Police website is still not being maintained; police were continuing to issue electronic newsletters.

678.00 Matters concerning District and County Councillors. None present.

678.01 Cllr J L (CCC) stated he had some feedback from Cllr T M and he could also update the council on his recent meeting with the Highways Engineer about the flooding issues at agenda item 11.

678.02 He reported that Allerdale BC had decided not to pursue the transfer of the street lighting charge to local town and parish councils.

678.03 He had met up with the Highways engineer and they had agreed a plan of action for the flooding problem at Beech Hill, J L had replaced a section of blocked and broken drainage pipe on his land, which had greatly relieved the problem, he would tackle one more suspect area in the near future. As for the Pit Lonning and Well Road problem, a field which had been used for arable crops had now had cattle back on it and they had cleared the greenery blocking the water flow and in the recent heavy rain, the accumulated silt had been able to wash away. Highways would look at doing more remedial work on Pit Lonning.

678.04 He had discussed the River Ellen erosion with the engineer, the crash barrier had been removed and concrete block put in place so that when river conditions allowed works on that project could be progressed.

678.05 Clerk asked Cllr J L (CCC), on behalf of the parish council, as he was a local resident and had until recent boundary changes been their CCC councillor, could he when possible attend the O&A meetings as Cllr H G (CCC) had not been seen for 2 years, O&A were not sufficiently represented. O&A Cllrs unanimously supported the idea and Cllr J L was adopted as unofficial CCC Cllr.

The chair thanked him for his contribution and invited him to remain, however as it was a Zoom meeting and he was at home, he was off to watch Bake Off.

Page 165 (2 of 4) Clerk signed pp chairman…………………………………………… 10th Nov’ 2020

679.00 Applications for Development. No application received.

680.00 Receive and approve audited parish accounts for period 1st April to 30th September 2020. All docs circulated prior to the meeting.

680.01 Prior to the meeting clerk had circulated a copy of all the appropriate account docs and also the auditors signed copy of the bank rec, confirming ledgers and bank statements balanced.

680.02 Clerk asked for any questions, none forthcoming, he explained that there was still a regular mileage claim as he had a legal obligation to put agendas and minutes in village noticeboards as well as on the website. Councillors resolved unanimously to accept accounts.

681.00 Allerdale Footway lighting, current position up date.

681.01 as per minute 678.02 clerk confirmed that Allerdale BC had confirmed in writing that the costs of the footway lighting would not be transferred to parish precept.

682.00 Well Road/Pit Lonning flooding update and Beech Hill.

682.01 this had been adequately covered in 678.03 and no further discussion.

683.00 Content for early December INSIDE Magazine.

683.01 Cllrs felt on the surface nothing happening locally, however on reflection there are details about recent car problem, other road safety concerns, flooding areas and also River Ellen erosion. Repair of seat on A596. All agreed a 4-page A4 INSIDE could be produced. Clerk to contact Kieron.

684.00 Progress reports, clerk

684.01 Clerk advised he had a attended the recent Allerdale/Calc meeting on 17th September. Parish council meetings to continue in virtual format for foreseeable future.

684.02 Cllr Lorna Wisher had pre Covid volunteered her husband to repair the seat on A596, on the opposite side of the road to the garage coming from Aspatria. Job had recently been completed and it already agreed that O&A would pay for materials, bill for £54.63 received. Seat now in excellent useable state.

684.03 Clerk had been in touch with the tenant of Fleets Meadow concerning collection of annual £200 rental. If clerk paid in cash he would make that deduction from his October salary and expenses figure before bank transfer to clerk’s account.

684.04 O&A have a ring-fenced figure of £3000 for a contribution to the Pond Green play area equipment improvements. It is normal practise not to carry such project sums over into the next financial year, but as Covid 19 has stopped all funding raising perhaps it would be appropriate. Cllrs agreed to the idea and reassess the situation next year.

684.05 Further to minute 669.04 Aspatria & District First Responders would provide a defibrillator for Prospect Village Hall exterior installation, Linda Snowden had confirmed that monies from the disbanded Opara Community group would pay for the actual installation and the Prospect Village Hall committee confirmed they would be responsible for annual electrical cost.

685.00 Councillors Reports.  All matters covered in earlier agenda items.

Page 166 (3 of 4) Clerk signed pp chairman…………………………………………… 10th Nov’ 2020

686.00 Correspondence.

686.01 Clerk had received notification of Allerdale BC’s second parish precept payment totalling £5286.50 and he confirmed it was banked at start the of October.

686.02 Clerk had circulated the latest Calc list of training courses. Cllrs to advise if they would consider attending via Zoom.

686.03 All relevant documentation from Calc/Nalc or Allerdale was circulated as appropriate.

686.04 Clerk had received the annual Great North Air Ambulance Service request for a donation towards their running costs. The parish normally contributes £200 to the charity, however Cllrs considered that the lack of fund raising events this year for the charity, due to Covid 19, the air ambulance attended at to local incidents in the parish and resolved that clerk should for this year raise the grant to £500.

687.00 Payments for approval.

IntPay 122 M Milner, Total £273.62, Salary£243.74. Exp £29.88

IntPay 123 HMRC PAYE, £60.80

IntPay 124 R A Wisher, £54.63, materials for timber parish seat repair

IntPay 125 Great North Air Ambulance £500, annual charity grant.

All Payments approved

Meeting closed 8.27pm.

688.00 Date and time of next meeting Tuesday 10th November 2020 at 7.30pm

Page 167 (4 of 4) Clerk signed pp chairman…………………………………………… 10th Nov’ 2020