Meeting November Agenda





Dear Parish Councillor,

You are summoned to attend the next meeting of Oughterside and Allerby Parish Council, as detailed above.

1.    Apologies

2.    Declaration of interest.

3.    To approve and accept the minutes of the last Oughterside & Allerby parish council meeting held on Tuesday 12th October 2021, as a true record.

4.    Public participation/open session, 15 minutes allowed including clerk’s update.

5.    Police Matters

6.    Matters concerning District and County Councillors.

7.    Applications for Development.

8.   Budget update for financial year 21/22 and proposed budget for year      22/23 and consider the precept for year 22/23. Budget docs circulated.

9.    Pond Green play area new equipment, funding options.

10. Wild flower projects update, Allerby and Oughterside areas.

11. Play area repairs Pond Green and Oughterside, update.

12. Parish councillor vacancies.

13. INSIDE magazine final content material.

14. Progress report, clerk

15. Oughterside councillors’ reports

16. Correspondence

17. Payments for approval

18. Date and time of the next meeting Tuesday 14th December 2021 7.00pm at Prospect Village Hall.


Mike Milner

Mike Milner, Clerk and RFO to Oughterside & Allerby Parish Council 4th Nov’ 2021



The minutes of Oughterside and Allerby Parish Council Meeting

held in Prospect Village Hall on Tuesday 9th November 2021.


Meeting Opened: The chairman declared the meeting open at 7.00pm.

Present: Cllrs Mrs L Preston-Miller (chair), J Cowan, R Salmon, Mrs D Volkaerts. A Morris.

Allerdale Borough and Cumbria County Councillors: None present.

Clerk: Mike Milner

Members of the public: 1. Kieron Sutton INSIDE editor.

856.00 Apologises for absence: Mrs P Lukeman

857.00 Declaration of interests: None.

858.00 To read and approve the minutes of the last meeting held on Tuesday 12th October 2021.

858.01. Resolved to approve the minutes as a true and accurate record.

859.00 Public Participation Session. 15 minutes allowed.

859.01 clerk referred to minute note 842.03 and advised he had been made aware of yet another SID, this time at Tirril, in Eden. He had written to Highways about the SID and asked again why Prospect was not deemed a suitable location. He read Highway’s response, which basically confirmed that Aspatria and Tirril had statistically speeding problems, but not Prospect. Clerk confirmed that there was no arguing with safety statistics.

859.02 with reference to minute to 842.02 he had contacted Copeland, which he had circulated to councillors. Councillors confirmed, road gutter had been swept, but no work on the pavement yet.

859.03 No public present, but Cllr D V had a note from one member of the public about the street lamp outside 4 Bank Cottages, not working. The number provided was not a recognised lamp post number. Cllr J C to check correct number and advise clerk.

860.00 Police Matters.

843.01 clerk had circulated the police e-newsletter.

861.00 Matters concerning District and County Councillors. None present

862.00 Applications for development. None for consideration.

863.00 Budget update for financial year 21/22 and proposed budget for year22/23 and consider the precept for year 22/23.

863.01 Clerk had circulated the budget figures prior to the meeting, but handed out paper copies for reference as figures were discussed.

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863.02 Clerk went through the figures, but advised that the precept would be decided at the December meeting with an appropriately worded resolution. Cllr R S noted the RoSPA entry for next year and clerk confirmed it would now be an annual inspection for all 3 play areas.

863.02 Cllr A M advised that Prospect Village Hall rental from completion of the hall’s redecoration, the hire charge for the parish council would be £12/hr.

864.00 Pond Green play area new equipment, funding options.

864.01 Cllr R S advised that he was awaiting one further quote, but it looked likely that quotes would range between £18k – £30k. After next week’s meeting he would need to talk to the community group currently fund raising.

864.02 Cllr R S had discovered that Children in Need fund had closed and that National Lottery was 5 times oversubscribed for requests for funding to actual monies available. He realised that ad hoc groups find it difficult to obtain funding, but he would make a request to the National Lottery, allowing the clerk access to the username and password, to view the submission because with the parish council making the application the clerk becomes the responsible legal contact, but not the point of contact for general communications.

864.03 Cllr R S to provide a copy of his proposed wording requesting funding donations to Kieron Sutton for the next INSIDE.

865.00 Wild flower projects update, Allerby and Oughterside areas.

865.01 Cllr J C gave a very detailed report on his meeting with the clerk and Tanya St Pierre the Cumbria Wildlife Trust manager for the project across Cumbria and also Judy Bell from Grow West. At Oughterside the group met up with teacher Andrea Warwick.

865.02 Basically there is to be a hay meadow at the entrance to Allerby, close to Grow West, by the bench and pump. Then similar in the playing field by Oughterside school, a strip closest to the school and then a autumnal/winter strip on the side furthest from the school which is currently very boggy ground. There are plenty of plants that will thrive in those conditions.

865.03 Cllrs discussed potential layout strips, information boards and pathways of cut grass to enable residents to walk into and view the meadow sections and their flowers. Cllr J C and clerk had completed the funding forms and provided proof of ownership to the Cumbria Trust. Once it has been given the go ahead there would be discussions with Tivoli to change the cutting schedule for next year. The next issue of INSIDE to provide a comprehensive report on the project.

866.00 Play Area repairs, Pond Green and Oughterside, update.

866.01 Clerk had provided refurbishment details to the original equipment supplier at Oughterside. He had circulated their quote, in excess of £2k. He subsequently had circulated 2 other companies with the Pond Green impact area issues complete with images, he had also inspected the equipment in the Oughterside playing field with Cllr J C and he was going to contact a local engineering firm to inspect and quote for making adjustments to the metal chains that have stretched. Ongoing project.

867.00 Parish Council vacancies.

867.01 Clerk confirmed that he had received one email expressing an interesting in co-option to the council, but he was still awaiting a cv from the individual to circulate.  


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868.00 INSIDE Magazine final content

868.01 Cllrs ran through the potential content with Kieron Sutton and the draft edition should be ready for next Tuesday.

869.00 Progress reports, clerk

869.01 minute 853.05, the Allerby sign/fingerpost is going to be washed and polished, but the weather had not been conducive. Should be completed this week-end.

869.02 clerk had received an email from Cllr R S that 2 street lights needed attention from Meadow Bank towards Oughterside. The one lamp had been repaired, new outer lens fitted, but the overgrown tree by other still awaiting cutting back.

869.03 No update on Meadow Bank entrance leak, but currently no frost so no issue over ice.

869.04 Heritage sign/finger post on the coast road to Allonby had been brought to clerk’s attention. He produced the definitive parish map, which confirmed not in O&A parish. What did interest Cllrs was that the parish boundary is not the River Ellen, it meanders between land and river.

869.05 Fly tipping in Allerby Road End bus shelter still there and if not gone by the week-end clerk to tackle Allerdale again.

870.00 Councillors Reports.

870.01 Cllr A M advised that from the conditions the council were currently meeting in, a strong smell of paint, dust sheets and painters’ paraphernalia the hall was clearly undergoing a much-needed makeover. Ready for the parish Christmas fair.

870.02 Chair reported that she had contacted Allerdale about dog muck issues and provided details of areas of concern.

870.03 Cllr R S confirmed with the clerk that he was still pursuing the “slow” and “narrow road” signage past Beech Hill.

871.00 Correspondence.

871.01 Clerk had received a further email from Cllr R S this time concerning the website and some amendments he felt should made. Clerk read out the email and said that the parish legally only need display agendas, minutes and annual accounts, which it did and he updated as necessary. Clerk appreciated the councillor’s comments, but it is a case of finding the time to do pretty stuff. He had changed the website platform to WordPress because government instructions wanted all material to be in web page format, readable on all devices, not pdf as had previously been universally used.

871.02 clerk was concerned that he was not 100% au fait with the WordPress platform and changing images and wording in major web pages was fraught with issues and he didn’t want to lose material due to an incorrect button pushed. He possessed necessary abilities to meet the legal input commitment.

871.03 Explained that all websites generated an email facility from the generic domain name and he was happy for the parishclerk@ to remain as displayed, because it was automatically linked to the parish Gmail inbox account and enabled the clerk to see emails generated from website visitors. As Cllr R S noted a management tool.

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871.04 Cllrs agreed that in the spring new local picture could be provided, plus the hall refurbishment and Cllr A M suggested that the individual who acted as webmaster should be paid to freshen up the website image.

871.05 Clerk had also received, as had all Cllrs, an email from Cllr R S about “Fields in Trust.” The clerk said he had not had an opportunity to fully explore the implications of involving the trust, but he would ask contacts at NT and LDNP why they were not linked to that trust. Clerk produced historical documents which confirmed the ownership of the greens and common land in the parish of O&A.

871.06 Cllr R S stated they were ownership details, but Cllr A M advised that they were not just ownership, there were covenants that covered the use of parish land. He had discovered when exploring the possible use of the Oughterside playing field for a new village hall site, that the old mining company had stipulated when bequeathing the land to the parish, not for development and the possibility of obtaining a change of use from the NCB for even a new village hall was a challenge too far.

871.07 Clerk advised that his investigations since reading the email on Saturday indicated that the trust was formerly the National Playing Fields Association.

871.08 Clerk had also received 2 invoices from Tivoli, one for the Pond Green tree works, £500 + VAT and the other for the Oughterside playing field tree work, £150 + VAT.

871.09 all other relevant emails had been circulated as necessary.

872.00 Payments for approval.

IntPay 175 M Milner, Total £306.84, Salary£259.84. Exp £46.80.

IntPay 176 HMRC PAYE, £64.80

IntPay 177 a & b Tivoli, £600.00 Pond Green tree work. 177a=£500, 177b=£100

IntPay 178 Tivoli, £180.00 Oughterside playing field tree work.

All Payments approved

Meeting closed 8.14 pm.

873.00 Date and time of next meeting Tuesday 14th December 2021 at 7.00pm at Prospect village hall.

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