Meeting February Agenda





Dear Parish Councillor,

You are summoned to attend the next meeting of Oughterside and Allerby Parish Council, as detailed above.

1.    Apologies

2.    Declaration of interest.

3.    To approve and accept the minutes of the last Oughterside & Allerby parish council meeting held on Tuesday 14th December 2021, as a true record.

4.  Public participation/open session, 15 minutes allowed including clerks update.

5.  Police Matters

6.  Matters concerning District and County Councillors.

7.  Applications for Development.

8.  Wild flowering update, grant application dates and immediate actions required.

9.  Easter edition, the content of INSIDE Mag, distribution early April.

10.   Pond Green play area safety repair update.

11.   Pond Green Play Group funding and refurbishment and/or installation of additional play area equipment.

12.   Proposed community aerial Platinum Jubilee photograph.

13.   Progress report, clerk.

14.   Oughterside councillors’ reports.

15.   Correspondence.

16.   Payments for approval.

17.   Date and time of the next meeting Tuesday 8th March 2022 7.00pm at Prospect Village Hall.


Mike Milner

Mike Milner, Clerk and RFO to Oughterside & Allerby Parish Council 2nd Feb’ 2022



The minutes of Oughterside and Allerby Parish Council Meeting

held in Prospect Village Hall on Tuesday 8th February 2022.


Meeting Opened: The chairman declared the meeting open at 7.00pm.

Present: Cllrs Mrs L Preston-Miller (chair), A Morris, Mrs D Volkaerts. Andrea Warwick.

Allerdale Borough and Cumbria County Councillors: Cllr A Markley (ABC)

Clerk: Mike Milner

Members of the public: 4.

892.00 Apologises for absence: Mrs P Lukeman, R Salmon, J Cowan.

893.00 Declaration of interests: None.

894.00 To read and approve the minutes of the last meeting held on Tuesday 14th December 2021.

894.01. Resolved to approve the minutes as a true and accurate record.

895.00 Public Participation Session. 15 minutes allowed.

895.01 Further to 878.01-04 clerk had written to the residents about the traffic survey issue and he could report that a Highways Traffic survey had taken place in early January, at the 4 survey sites agreed.

895.02 Clerk as per minute 878.07 requested again that the pavement between Osborne Place and the school be cleaned. Member of the public advised she had phoned Allerdale BC, as the sweeper had been in the area but not done the pavement. Her phone call had resorted in the pavement been swept by the sweeper.

895.03 Clerk had photographed the street light 12 by the layby close to the school and requested that the branches around it be trimmed back.

895.04 There is a residue of funding in OPARA and it was proposed that they would like to plant 4/5 trees in the fenced area in the parish “picnic field”, this would not interfere with the use of the field for grazing by parish council’s current tenant of the field and also 2 trees possibly in the school grounds. Plaques at both locations. Councillors unanimously agreed to the use of the picnic field, they would be native trees to the UK and clerk to contact Cumbria Wildlife Trust contacts for best advise for trees for a damp location.

896.00 Police Matters.

896.01 clerk had circulated the police e-newsletter.

897.00 Matters concerning District and County Councillors.

897.01 Cllr A M (ABC) provided an update on activity at both county and borough council levels that would be of interest. He advised of Platinum Jubilee plans, a bike charging initiative, the possible underground nuclear waste storage facility and that both county and borough councils were intending to proposing a 0% council tax. Thanked for his attendance by the chair.

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898.00 Applications for development. None for consideration.

899.00 Wild flowering update, grant application dates and immediate actions.

899.01 Clerk updated councillors on the actions he had taken with regard to the proposed areas for the wild flowering project in both Allerby and also in the Oughterside playing field. He had contacted the current contractor, Tivoli, and obtained their comments on the new cutting regime and the use and supply source of scarifying machinery. He advised councillors that one of the Cumbria Wildlife Trust personnel had contacted Allerdale Borough Council as Allerdale hire in a machine and perhaps, the parish council could have the use of that.

899.02 Clerk had also had details of the grant information requirements and the dates for submission of claim dates. First one is 20th March.

900.00 Easter edition, the content of INSIDE mag, distribution early April.

900.01 Chair thanked K S for attending he compiles and edits the magazine, he thanked Cllrs for his Christmas gift token. The Cllrs ran through a list of topics for inclusion, the aerial photograph although no response from Christmas INSIDE suggestion, an up dating of the wild flower schemes, the Pond Green play area equipment safety floor repair, advise that a lottery grant had been submitted and the traffic survey undertaken, perhaps by mid-March Cllrs may have the results.

900.02 Clerk and K S to liaise, clerk to contact D N to establish what Miners Arms had planned for the community. Village Hall to have a Jubilee Tea on the Sunday afternoon.

901.00 Pond Green play area safety repair update.

901.01 Clerk reported that he had asked a contractor who worked for him at Loweswater Parish Council and also had other contracts in Allerdale for a price for the repair of the safety areas below the current equipment. He knew the contractor had inspected the site and was in contact with a saw mill for a price of the timber, clerk expecting a quotation shortly. He would keep Cllrs advised by email.

902.00 Pond Green Play Group funding and refurbishment and/or installation of additional play area equipment.

902.01 clerk was able to advise the Cllrs that a National Lottery funding application had been submitted on Saturday 6th February for the sum of £10k, the total proposed new equipment is in the region of £27k, but if this initial application was successful then a new roundabout costing £16k, installed, could be purchased from existing funding plus the grant.

903.00 Proposed community aerial Platinum Jubilee photograph.

903.01 Clerk had included this agenda item to see if any residents had indicated enthusiasm for the project. Cllrs advised they had not been approached on the topic, no one has contacted the clerk or K S although it had been promoted in the Christmas INSIDE. It could be mentioned again in the Easter INSIDE, but it was agreed this was not a specific parish council priority project.


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904.00 Progress reports, clerk

904.01 Clerk was able to report that the Highways and CRASH authorised A596 traffic survey at the 4 agreed survey stations had been undertaken in January and he was awaiting the results.

904.02 Clerk advised Cllrs that he has been monitoring for over a year the saga of the Meadow Bank leak at the entrance to that road. Highways had ear-marked another investigation and repair w/c 24th January after having checking out surrounding gulleys with cameras.

904.03 Clerk then read out an email from the local Highways engineer dated 7th Feb 2022, acknowledging that the work had been undertaken 3/4th February. His report contained the following statement, “We were not able to find the source of the leak, however we have used materials that should prevent water egress. We will monitor going forward.” Clerk asked K S that the update should be in the next INSIDE as it had been a topic over the past 2 years.

904.04 Precept application as per 882.01 for £10573.00 submitted to Allerdale B C.

904.05 HSBC have now commenced the monthly £5 account charge for its charity status account, operated by the parish council.

904.06 Clerk advised that he had inadvertently entered a wrong code when changing to new HSBC security device resulting in locking himself out of online banking. He had completed the correct forms with Cllr L P-M and J C’s signatures and resolved the issue. The error was clerk’s and he had not charged the parish for any time or petrol expenses for his blatant error.

905.00 Councillors Reports.

905.01 Cllr A M who is chair of Prospect Village Hall Management Committee that they had applied for and been granted a final Covid Omicron payment totalling £2k which was a much-needed additional source of income.

905.02 Cllr J C although not present had submitted an email about Queen’s Platinum Jubilee Tree planting. He was suggesting 3 in total as part of the Queen’s Green Canopy project. One tree in Allerby the location to be suggested by Allerby residents, the second in Prospect at the entrance to Osborne Place and the third in Oughterside in the large playing field over by the proposed Autumn/Winter meadow area.

905.03 A member of public pointed out that there had been chestnut trees at the road entrance to Osborne Place in the past, however they had felled due to supposed disease. It was suggested that perhaps the tree should be planted in the pedestrian entrance to Osborne Place as that was either Allerdale or Cumbria County land not Home Group land.

905.04 Cllrs agreed that it was an excellent proposal and that Cllr J C should oversee the project. Clerk would advise the Cllr of the decision.

906.00 Correspondence.

906.01 Clerk had received an email from St James Church asking if the parish council could make a donation towards the graveyard’s annual maintenance contract. Cllr A M pointed out that in the past the parish council had made the mentioned donation, the clerk confirmed it had been £500 over recent years.

906.02 Cllrs approved the £500 payment be made.

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906.03 Clerk explained that he had an email exchange with a local resident about an envelope with a worksheet and invoice from a local tyre company left on a grass verge. The resident had contacted the company, but they had pointed out the invoice and job sheet were the customer’s copy not theirs so they were not guilty of littering the countryside.

906.04 Cllrs all agreed that litter was a problem, but as this was 2 sheets of paper it would be difficult to get Allerdale to action a deliberate fly tipping fine or prosecution. A sack full would have been a different matter.

906.05 Resident had requested a picnic bench along the road by the River Ellen. Finding a suitable location would be an issue, but Cllr J C who was a regular walker along the area with his dog should be requested to investigate and let the council have his views at the March meeting.

906.06 Prospect Village Hall are holding a “Breakfast Morning” but the leaflet received on Monday afternoon with a request to put in the parish noticeboards has no date. Clerk to seek clarification.

906.07 Other communications of interest circulated to Cllrs.

907.00 Payments for approval.

IntPay 184 M Milner, Total £305.11, Salary£264.88. Exp £40.23

IntPay 185 HMRC PAYE, £66.00

IntPay 186 St James Church, £500.00, Contribution towards annual graveyard maintenance.

All Payments approved

Meeting closed 7.48 pm.

908.00 Date and time of next meeting Tuesday 8th March 2022 at 7.00pm at Prospect village hall.

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