Meeting December 2020


The next Oughterside and Allerby Parish Council meeting

will be held via video conference on Tuesday 8th December 2020

commencing at 7.30pm

Dear Parish Councillor,

You are summoned to attend the next meeting of Oughterside and Allerby Parish Council, as detailed above.

1.    Apologies

2.    Declaration of interest.

3.    To approve and accept the minutes of the last Oughterside & Allerby parish council meeting held on Tuesday 10th November 2020, as a true record.

4.    To elect as a parish councillor Ronald Salmon, 2 Lime Kiln View, Oughterside, by co-option. Details and CV circulated to current councillors prior to the meeting.

5.    Public participation/open session, 15 minutes allowed including clerks update.

6.    Police Matters

7.    Matters concerning District and County Councillors.

8.    Applications for Development.

9.    To consider and set the Oughterside and Allerby parish council precept figure for financial year 2021/22. All budget docs circulated and discussed at November 2020 meeting.

10. Update on traffic report submitted to CRASH and Highways.

11. Progress report, clerk.

12. Oughterside & Allerby councillor reports

13. Correspondence.

14. Payments for approval.

Date and time of the next meeting Tuesday 9th February 2021 7.30pm.


Mike Milner

Mike Milner, Clerk and RFO to Oughterside & Allerby Parish Council 2nd Dec’ 2020

PUBLIC PARTICIPATION. Current government legislation permits parish council meetings to be held by video conferencing until appropriate public gatherings are once again allowed. If a member of the public wishes to view and participate at this meeting, then please CONTACT THE CLERK BY EMAIL AT LEAST 4 HOURS PRIOR TO THE MEETING TIME FOR DETAILS OF PROCEDURE AND MEETING LINK AND PASSWORD. Thank you for your understanding under current circumstances.



The minutes of Oughterside and Allerby Parish Council Meeting

held by video conference call, Zoom platform, on Tuesday 10th November 2020

commencing at 7.30pm.


Video link Meeting opened: – The acting chairman declared the meeting open at 7.31pm

Present: Cllrs. J Cowan (acting chair), Mrs D Volkaerts, Mrs P Lukeman, R Salmon.

Allerdale Borough and Cumbria County Councillors: Cllr Tony Markley (ABC)

Clerk: Mike Milner

Members of the public: One

705.00 Apologies for absence:  Mrs L Preston-Miller(chair) (O&APC), A Morris (O&APC),

Cllr J Lister (CCC)

706.00 Declaration of interests: None.

707.00 To read and approve the minutes of the last meeting held on Tuesday 10th November 2020.

707.01. Resolved to approve the minutes as a true and accurate record. Clerk to sign as virtual meeting.

708.00 To elect as a parish councillor Ronald Salmon, 2 Lime Kiln View, Oughterside by co-option. Details and CV circulated to current councillors prior to the meeting.

708.01 Clerk confirmed that all Cllrs had received R S’s cv and clerk had confirmed the residency requirements. Cllrs present unanimously confirmed the co-option and acting chair J C welcomed Cllr R S to the team. Clerk advised that the appropriate declaration of office form would signed in the future when circumstances allowed.

709.00 Public Participation Session. 15 minutes allowed.

709.01 Clerk confirmed no reports from last meeting.

709.02 A member of the public raised the issue of the parish council having a “lengthsman” who was not currently in the country and could a new lengthsman employed. The issue was raised as a volunteer had cleared a pathway from Osborne Place to the school, that the bus shelters were cleaned by a volunteer and that in past years the parish council had employed the services of a lengthsman.

709.03 The virtual meeting was joined by Cllr T M (ABC) and he advised that in Silloth where he is a parish councillor, they used community groups. He advised that there were services that Allerdale and Cumbria did provide but finance cuts meant that these services were trimmed back or removed due to monetary pressures.

709.04 The acting chair advised the meeting that he had allowed the session to exceed more than its allotted 15-minute session and he was closing the agenda session but that the clerk would ensure the lengthsman was put on the next agenda in February for further discussion.

Page 171 (1 of 4) Clerk signed pp chairman…………………………………………… 9th Feb’ 2021

710.00 Police Matters.

710.01 Clerk had circulated the latest e-newsletter received from Cumbria police and asked Cllrs to perhaps subscribe for it. He did point out that if you followed the area crime map link on the newsletter, it also came up with an error 404 message when a postcode for an area was inserted.

710.02 Acting chair suggested that the agenda item remain, but acknowledged that a police attendance at meetings was very problematic. Clerk confirmed that a monthly personal report from the local beat policeman was now not considered important by Cumbria police and that the police now communicated by social media, with the public.

711.00 Matters concerning District and County Councillors. 

711.01 Cllr T M advised the parish council that at Allerdale the environmental services were now all dealt with in house. He conducted a quick straw poll amongst the councillors, asking would they be prepared to pay an annual one of fee of £30 or £50 to have their garden rubbish bin emptied? Cllr R S just clarified that he was being asked to pay for a service that is currently free, part of the council tax payment. Cllr T M confirmed yes currently free. A unanimous NO from all O&A Parish Councillors. Cllr T M to report that result back.

711.02 He then mentioned that rubbish bin collections could be moved to a fortnightly collection from a weekly collection as at present, but if needs be a property could have a larger bin at no additional cost.

711.03 He then advised about the costal road from Silloth to Maryport, the coastal defence is Allerdale’s responsibility but the road itself is Cumbria CC’s responsibility. Allerdale are in the process of depositing many tons of stone in the weak areas to bolster the sea defences. The road on that stretch is a vital route not just for local traffic and commerce but for the tourism trade.

No other topics to discuss so Cllr T M chose to leave the meeting, thanked for his attendance by acting chair.

712.00 Applications for Development. No application received.

713.00 To consider and set the Oughterside and Allerby parish council precept figure for the financial year 2021/22. All budget docs circulated and discussed at November 2020 meeting.

713.01 Clerk reminded the Cllrs of their thoughts at the last meeting minute note 696.03 refers and a reduction to 75% of the current precept figure of £10573 and a commitment to start community projects.

713.02 Cllr R S queried the decision to reduce the precept. Did it imply that the precept had been too high in the past and would it be easy to reinstate in future years. Clerk reminded Cllrs that parish council precepts are the only government expenditure that is NOT capped. A parish can ask for whatever percentage precept rise they desire.

713.04 There was a lengthy discussion about doing community projects after Covid restrictions were removed. Bus shelters at Prospect, new playground equipment embracing funds already raised, but Cllrs must become proactive, using their community monies not waiting for community groups to start a project. Clerk was prepared to argue that Covid 19 had stopped projects, if auditors queried the size of the parish bank balance.

713.05 Precept resolved to remain at £10573. Clerk to make appropriate submission.

Page 172 (2 of 4) Clerk signed pp chairman…………………………………………… 9th Feb’ 2021

714.00 Update on traffic report submitted to Crash and Highways.

714.01 Clerk advised he had nothing to add at this time, however Cllr R S was able to advise that his approach to the Cumbria Police and Crime Commissioner had been acknowledged and it had also been referred to the CRASH group. Their next meeting is January 2021. Cllr R S advised that even if CRASH made recommendations to Highways the implementation of those recommendation would be subject to budget constraints.

715.00 Progress reports, clerk

715.01 The INSIDE magazine was finished on Sunday and sent to the printer, the clerk had collected them earlier today and it was decided that Cllr R S would deliver the magazines normally done by Cllr J C, 80 copies, Cllr D V would receive 40 copies. Clerk to confirm with       Cllrs A M and L P-M the other quantities and areas. A question raised about two properties on the Aspatria/Oughterside & Allerby boundary receiving the INSIDE, but they had never been on the delivery route, so no change to current established delivery routes.

715.02 The defibrillator is now in Prospect village hall and clerk would resolve its fitting with Cllr A M, who is hall chair, and the bill for the fitting to be paid by Linda Snowdon from the funds remaining in the OPARA residents association.

715.03 Unitary options had now risen to 4 and submissions had been made to government.

715.04 Clerk confirmed that chair had provided photos of potholes which he had submitted by HIMS system. Cllr R S asked if they were the potholes down the road past Beech Hill at the river road bridge? Clerk advised no. Cllr R S to photograph and supply to clerk.

715.05 Clerk had received concerns about a footpath in Allerby being blocked. However further investigation had confirmed that the route was accessible, but Cumbria Country Access Team were aware of the issue.

716.00 Councillors Reports.  

716.01 Acting chair Cllr J C raised the issue of picking up litter, this is because he has been self-isolating due to underlying health problems and there were concerns about picking litter that could carry the Covid virus. The litter problem was on the rise because lockdown had ceased and traffic was more prevalent and the increased vehicle numbers meant more litter being discarded from the vehicles by their occupants.

716.02 Cllr R S advised that he had recently taken part in a litter pick in Cockermouth, organised by the Rotary Club in that area and that they were prepared to organise litter picks in local villages. Clerk was concerned that there are still restrictions on creating public gatherings, irrespective of which tier people lived in. Currently at Lowca and Lorton no organised litter picking as gatherings in excess of 6 illegal. Picks usually involved school and residents. It transpired the Cockermouth pick used teams of 2.

716.03 Litter picking to be considered as a community task as Covid 19 restrictions relaxed.

717.00 Correspondence.

717.01 Clerk had circulated a link to Elan City who provided electronic speed signs

717.02 Received a request for funding from Cockermouth Mechanic Brass Band, no contribution agreed.

717.03 Report of fly tipping on footpath by Beech Hill, duly reported to Allerdale and removed.

Page 173 (3 of 4) Clerk signed pp chairman…………………………………………… 9th Feb’ 2021

717.04 All electronic material received and circulated when appropriate for Cllrs attention. Clerk had circulated the latest Calc December/Jan newsletter that day plus an email from Solway Discovery Centre, with an invitation to complete a survey by 13th Jan’ 2021.

718.00 Payments for approval.

IntPay 130 M Milner, Total £222.14, Salary£187.76. Exp £34.38

IntPay 131 HMRC PAYE, £46.80

IntPay 132 Printpoint, £96.00, 300 INSIDE December/Christmas edition

All Payments approved

Meeting closed 8.44pm.

719.00 Date and time of next meeting Tuesday 9th February 2021 at 7.30pm.



Page 174 (4 of 4) Clerk signed pp chairman…………………………………………… 9th Feb’ 2021